Can you please post the document of this project. please!!!
Information retrieval and knowledge management system is mainly used for technical discussions. Using this application user can be able to post a new query and view the existing query by admin and replies the answer to the posted query .This application can be accessed from any where by using internet. The main purpose is, it is based on the internet. Here many users can communicate but at that time the server does not because it is in waiting state.
The users of this project are super user, administrator and student. These are referred as modules for this application. The super user centrally controls the data appoints administrators to all the departments. The administrator can add,modify,or remove queries. Students are the users at the lower level of our abstraction.
The functionalities of this application are post a new query,view query,database can check the submitted query and success or error.It means the user sends the query to the administrator through data base.The data base checks the submitted query and forward it to administrator for succeeding the query.
2. SYSTEM ANALYSIS
System Analysis is first stage according to System Development Life Cycle model. This System Analysis is a process that starts with the analyst.
Analysis is a detailed study of the various operations performed by a system and their relationships within and outside of the system. One aspect of analysis is defining the boundaries of the system and determining whether or not a candidate system should consider other related systems. During analysis, data are collected on the available files, decision points, and transactions handled by the present system.
Logical system models and tools that are used in analysis. Training, experience, and common sense are required for collection of the information needed to do the analysis.
2.1 Existing system:
The existing system is a manual one. When the student wants to clear his query he personally contacts the concerned person in the university. The concerned person will clear his doubt.
• Difficulty in contacting the concerned person.
• Difficult to handle more students for administrator.
• Difficulty of maintaining frequently asked questions in a data base
2.2 Proposed System:
The Information Retrieval & Knowledge Management system is to replace the existing manual system with a software solution.
The University examination branch wants to maintain all the frequently asked questions in the database subject wise, to avail them to all the students. And they will update the questions as and when required in online.
The proposed system has one super user to control the data, appointing the administrators in each department. The administrator is responsible to answer all the questions posted by students.
When the student post a question in certain department the respective administrator will answer the question and a copy of the answer will be sent to the student.
Merits of This System:
• Faster processing when compared to existing one.
• Maintaining frequently asked questions
• Modifications of answers can be carried out immediately
• Administrator can handle more number of students.
• Easy maintenance of administrator details.
2.3 Problem Definition:
Problem definition is one of the basic and important phases of project phase. When the basic problem is determined, it is documented and the symptomatic problem is analyzed, then the current list of basic problem is completed. A system is simply a set of components that interact to accomplish some purpose.
In “Information Retrieval & Knowledge Management System” maintaining the details of various frequently asked questions posted by the students to the administrators of consult department are to be kept in a data base and also can be retrieved easily when the admin answers that question.
Actually the process going on here is when the students want to clear their queries they can personally contact with the concerned person in the university.
The difficulty in the present system is students face some difficulties to contact the concerned person in the university.
This project is developed using Java Programming Language under Windows.